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A colleague of mine was a programmer on Apple's original QuickTime team in the 1990s. He told me that one of the QuickTime programmers didn't use email or even voicemail — just an old-fashioned answering service. Divisions in the team will form based not on expertise, but on what sharing tools each member of the team uses.
If any picked up on the story of the campaign, an email was sent to our activist list in Texas with a campaign update, a link to You Tube and a mention of the news coverage. What were results? Once videos were complete, they were posted as home page material, and a communique to local press in Houston was sent. They're familiar with it.
Another option is creating an audio recording in QuickTime or GarageBand , both of which are free. If the file is too big, you may not be able to send it over email easily. Windows also has its own voice recorder app. Most of the time, I send our guests a link to a Google Drive folder where they can drop the audio file.
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